Correcting a name on a birth certificate is an important process for anyone who notices spelling mistakes, wrong initials, or mismatched names compared to Aadhaar, school records, passport, or other legal documents. In Kerala, birth certificate name correction online can be done through the official K-SMART portal.
In this detailed guide, we will explain the step-by-step process to change the birth certificate name online in Kerala, using the official website: K-SMART (ksmart.lsgkerala.gov.in).
What is K-SMART Kerala (LSG Portal)?
K-SMART Kerala is the official digital service portal introduced under Kerala Local Self Government Department (LSG). It provides a simplified online system for services like:
Birth Certificate Download
Birth Certificate Correction
Death Certificate Services
Marriage Registration Services
Civic services under Local Bodies
Using K-SMART, citizens can apply for birth certificate correction online in Kerala without physically visiting offices multiple times.
Common Reasons for Birth Certificate Name Correction in Kerala
Many people apply for name correction in birth certificate Kerala because of small or major errors such as:
Spelling mistake in child name
Father’s name / Mother’s name spelling error
Surname missing or wrongly typed
Initials not matching other documents
Malayalam to English transliteration error
Different name format (full name vs short name)
Incorrect gender or date entries (in some cases)
Even a minor spelling mismatch can cause problems during:
Passport application
Visa processing
School admission
Aadhaar name matching
Government job applications
Marriage registration
Property and inheritance documentation
Before Applying: Things to Check First
Before starting the correction process, we should first confirm the details in the current certificate. Many times, users accidentally apply for correction even though the certificate is already correct in the official register.
✅ Check the existing birth certificate details:
Child Name (English)
Child Name (Malayalam, if available)
Date of Birth
Place of Birth
Gender
Father Name
Mother Name
Registration Number
Date of Registration
Local Body (Panchayat/Municipality/Corporation)
Documents Required for Birth Certificate Name Correction Online in Kerala
To successfully apply for K-SMART birth certificate correction, we must upload supporting documents. The required documents may vary depending on the type of correction, but the most commonly accepted documents include:
1) Proof of Correct Name (Child)
Aadhaar Card
School Certificate / TC
SSLC Certificate
Passport
Baptism Certificate (if applicable)
Hospital birth record (if available)
2) Proof for Parents’ Name Correction
Father Aadhaar / Passport
Mother Aadhaar / Passport
Ration Card (optional)
Marriage Certificate (optional)
3) Supporting Documents
Affidavit (if demanded for major corrections)
Gazette notification (for official name change cases)
Court order (rare situations)
📌 Tip: Keep clear scanned copies in PDF/JPG format, readable, and within file size limits.
How to Change Birth Certificate Name Online in Kerala – Step-by-Step (K-SMART Portal)
Below is the complete step-by-step guide to correct name in birth certificate Kerala online using the official K-SMART portal.
Step 1: Open the Official K-SMART Website
Go to the official portal:
➡️ https://ksmart.lsgkerala.gov.in/ui/web-portal
Once the page loads, we can access citizen services related to birth registration and corrections.
Step 2: Create Account or Login
To apply for correction, we need access to the citizen login.
If we already have an account
Click Login
Enter Mobile Number
Verify with OTP
If we are a new user
Click Register / Sign Up
Enter:
Name
Mobile Number
OTP verification
Basic profile details
✅ After successful login, the dashboard will be visible.
Step 3: Search the Birth Certificate Record
In most cases, we must locate the birth record before submitting a correction request.
We should enter details like:
Registration Number
Date of Birth
Year of Registration
Local body details (Panchayat/Municipality/Corporation)
After searching, the system will display the record details.
📌 Ensure we select the correct record before proceeding.
Step 4: Select “Birth Certificate Correction / Correction of Entry”
From the birth services menu, choose the option similar to:
✅ Birth Certificate Correction
or
✅ Correction of Birth Entry
This option is specifically used for corrections like:
Child name correction
Parent name correction
Minor spelling corrections
Format corrections
Step 5: Choose the Field to be Corrected (Name Change Option)
Now we must select what exactly needs correction. Usually, the portal provides editable correction request fields such as:
Child Name
Father Name
Mother Name
Other record fields (if supported)
We should enter:
Existing Name (as per certificate)
Correct Name (as per proof documents)
📌 Make sure the corrected name matches exactly with supporting documents including spacing and initials.
Step 6: Enter the Reason for Correction
K-SMART generally asks for a brief explanation.
Examples of acceptable reasons:
Spelling mistake entered at the time of registration
Mismatch with Aadhaar/SSLC records
Typing error in name
Incorrect initials recorded
Name not expanded correctly
We should write a short, clear reason without unnecessary wording.
Step 7: Upload Supporting Documents
This is the most important part of the application.
We must upload:
Proof document showing correct name
Parent documents (if correction is parent name)
Any additional proof requested
✅ Best practice for upload:
Use clear scan
Ensure the name is visible
Upload valid formats (PDF/JPG/PNG depending on portal)
Avoid blurry photos
📌 Incorrect or unclear documents may result in rejection or delay.
Step 8: Verify Details and Submit the Application
Before final submission, we should verify:
Correct registration record selected
Correct name entered
Uploaded documents are correct
Mobile number is active for OTP/updates
Click Submit to send the correction request to the local body for verification and approval.
Step 9: Pay the Fee (If Applicable)
Some correction services may include a small processing fee depending on:
Local body rules
Type of correction
Mode of service
If fee payment is enabled:
Choose online payment option
Complete payment
Save the receipt
✅ Always take a screenshot or download payment confirmation.
Step 10: Track Application Status on K-SMART
After submission, we can track status from the dashboard:
Go to My Applications
Select the correction request
View:
Submitted
Under Verification
Approved
Rejected
Correction Completed
📌 If it shows “Rejected”, we can check remarks and reapply with correct documents.
How Long Does Birth Certificate Name Correction Take in Kerala?
Processing time depends on the local body (Panchayat/Municipality/Corporation) and document verification workload.
Usually, the timeline may be:
3 to 7 working days for simple spelling corrections
7 to 15 working days for corrections requiring deeper verification
Longer if affidavit/court/gazette documents are needed
✅ We should keep checking status regularly using the K-SMART portal.
How to Download Corrected Birth Certificate from K-SMART Kerala
Once the correction is approved, we can download the updated certificate.
Steps to download
Login to K-SMART
Go to Birth Services
Find the corrected birth record
Click Download Birth Certificate
Save as PDF and print if needed
✅ Always verify the corrected name immediately after download.
Important Tips to Avoid Rejection (Name Correction Online Kerala)
To make sure the correction request gets approved quickly, we should follow these important points:
Enter the corrected name exactly as per SSLC/Aadhaar/Passport
Avoid adding unnecessary changes not supported by proof
Upload only valid and clear documents
Ensure the correction request is genuine and matches records
Use the correct local body record
Keep the application number safe for tracking
Frequently Asked Questions (FAQs)
Can we change child name completely in Kerala birth certificate online?
Yes, but major name changes may require additional proof such as gazette notification or legal affidavit, based on local authority verification.
Can we correct father name or mother name in birth certificate Kerala?
Yes. Parent name correction is possible by submitting valid identity proof documents.
Is K-SMART birth certificate correction free?
Depending on the service type and local body, a small fee may apply.
What if we cannot find the birth record in K-SMART?
We should confirm:
Correct registration number/year
Correct local body
Accurate DOB details
If still unavailable, we may need assistance from the respective local body office.
Conclusion
Using the K-SMART Kerala portal, we can now apply for birth certificate name correction online in Kerala in a faster, more transparent way. By preparing the right documents, entering accurate corrected details, and tracking the application properly, the correction process becomes smooth and reliable.
